DIstribution

Purchase Order Processing

The integrated purchase order processing module links directly with the stock control and telesales module and is used to raise and progress purchase orders. Purchase orders raised through the module can be emailed directly to suppliers. If required the module may be used for the replenishment of consumable and non stock related items.

This central purchase order processing module will house and progress all purchase orders to the invoiced stage.

Purchase Ordering Dashboard:

This function will provide a central screen and a dedicated set of ribbon options to view and maintain all aspects of the purchase ordering system.

The enquiry functions include:

Quick access purchase order grid by status

Dedicated ribbon based purchase order search

Order header & detail enquiry

Suppliers

Whilst the financial system will hold basic supplier details, this function provides a base to maintain purchase order related supplier attributes that feed the various functions of the purchase ordering system. The attributes include:

Supplier ordering email and contact details

(these may differ from the financial department equivalents)

Minimum order values/qtys

Supplier order & delivery day details

Auto generate orders based on usage

Purchase order entry:

Two modes exist for the entry of purchase orders:

Line by line entry

Entry via list of products normally purchased from the supplier

Goods Receipt Entry:

This function will provide a central screen and a dedicated set of ribbon options to view and maintain all aspects of the purchase ordering system.

Supplier Product Costs:

This function will provide a central screen and a dedicated set of ribbon options to view and maintain all aspects of the purchase ordering system.

Dedicated Enquiries:

A number of dedicated screen based enquiries and analyses exist that include:

Expected deliveries

Outstanding Orders

Supplier performance KPI

The CoolLogic distribution modules summarized above are all complemented by a number of supporting elements that include maintenance function for coded attributes as well as inclusion of all of the integrated general functions; document management, grid functions, notifications & alerts etc.

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